Invoicing Software for UK Boat Yards

Cash Flow Challenges in Boat Yards

Marine work often involves long projects with significant labour and materials costs. Traditional invoicing at project completion creates cash flow pressure—you've paid for materials and staff wages for months before receiving payment. It also leads to invoice shock, where customers see a large final bill and suddenly find issues to dispute.

PayCamp Yards's progressive invoicing feature transforms how you bill for work. Invoice monthly, at project milestones, or whenever makes sense for the job. Smaller, regular invoices are easier for customers to pay and keep your cash flowing.

VAT Compliance Made Simple

VAT rules for marine work can be complex, especially when dealing with different rates for goods and services, or work on commercial versus leisure vessels. Our system handles this complexity automatically.

Configure VAT rates for different item types, and the system applies them correctly every time. Generate VAT reports for your quarterly returns with a few clicks. Your accountant will thank you for the clean, accurate records.

Direct Accounting Integration

Stop re-keying invoice data into your accounting software. Our Xero integration syncs invoices automatically, including customer details, line items, VAT, and payment status. When a customer pays, the status updates in both systems.

For large yards with dedicated accounting teams, you maintain a single source of truth. No more discrepancies between your workshop system and accounts. Reconciliation becomes simple.

From Quote to Payment

The complete billing cycle lives in one system. Create quotes with detailed line items and send them for customer approval. When approved, generate work orders automatically. As work progresses, the system tracks time and materials. When complete, generate an invoice that includes everything—original quote, approved additional work, and actual time spent.